What You Should Know About Key Control And Management

Posted on December 2nd, 2013

What You Should Know About Key Control And Management

What You Should Know About Key Control And Management

While access control systems can prove to be invaluable when it comes to everything from preventing unauthorized access to certain areas to improving the overall energy efficiency of a building, they are not always enough. This is especially true when it comes to businesses that have a large number of employees or guests. For example, in the case of a hotel that uses key cards to allow guests access to certain areas, key management is a crucial area that needs to be carefully considered in order to reduce risks, improve efficiency, and provide the most secure system possible.

With this in mind, many businesses and companies find themselves choosing between either an automated key control system or using outdated modes such as color-coded tags or logs that require an individual to manually track keys. One of the newest innovations is the use of network enabled keys. Not only is it easier to monitor these types of keys, they can actually be used to restrict certain areas. One example of this would be when an individual checks out a key in order to gain access to restricted area. If the key is not returned within a set amount time, a network enabled key can be used to prevent access to that very same area.

Network enabled keys can also send out alerts to security personnel so that there is never any question as to the physical location of a key at any given time.

Safety and Convenience

Keys that are lost or stolen can be de-authorized or authorization codes can be changed in order to prevent an individual from gaining access to an area that they should not have access to simply by using a key that they are not authorized to have. Not only can these types of keys be used to remotely block access, but they can also be remotely activated to allow an individual access to a particular area should the need arise. For example, an employee who is covering for a sick coworker can have their key remotely authorized so that they can go about their duties without having to check out a key or go through unnecessary steps.

These types of keys also give those in management or security personnel additional tools to make their jobs easier. Because the modules that interact with the keys are highly customizable, they can be adapted to suit a wide variety of needs. This is just one of the things that has made them so popular in everything from universities to hotels. It not only makes it easier for management to monitor which keys are being used and where they are being used, they also add an added level of safety by preventing potentially dangerous individuals from gaining access to areas in or around a physical location.

Of course, network enabled keys, despite being incredibly convenient when it comes to key management, are not necessarily the right choice for every situation out there. Smaller companies or organizations that only deal with a small group of individuals who need access to restricted areas may find that network enabled keys are simply not cost-effective. In these situations a simple log or other checkout system may be all that is necessary to keep track of who has the keys and how long they have had. When taking the step up to network enabled keys, however, a business should keep in mind that the customizable nature means that these systems are likely to be incredibly useful well into the foreseeable future, making them a great investment that can easily be adapted to their changing needs as time goes on.

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